Vehicle Usage Agreement

Employees can qualify for a company vehicle if they travel miles or more per year for work purposes, need a service vehicle for their day-to-day work, or if they need a vehicle advantage. No, employees must meet certain criteria to qualify for a company vehicle. For example, they first need a valid driver`s license and a clean ticket for a period of time. [Company name] [authorized/not the personal use of corporate vehicles on a case-by-case basis]. Personal use includes the use of the vehicle for personal shopping between business activities, commuting between the workplace and the home, or using the vehicle outside of business hours. When an employee uses a corporate vehicle for personal use, it is a taxable ancillary benefit. Personal use includes commuting to and from work, running groceries or the possibility for a spouse or family member to use the vehicle. The Enterprise Vehicle Directive provides employees with guidance on the acquisition, qualification and use of a company vehicle. A “company vehicle” is any vehicle that assigns [company name] to employees. This directive applies to all employees who use a company vehicle and applies during and outside of working time. Employees who violate the rules applicable to company vehicles are subject to disciplinary action that may include oral and written warnings, suspension of vehicle privileges, termination and legal action.

The personal use of a company vehicle for employees is a responsibility for businesses, but it is also an advantage that helps attract and retain employees. Companies should indicate in their vehicle policy whether personal use is permitted and that the company`s safety rules continue to apply during personal use. To use the actual cost method, you must determine the cost of operating the vehicle for the portion of the total use of the vehicle for business purposes. These include gas, oil, repairs, insurance, etc., which are intended for the portion of miles for commercial use. To use the standard mile set for a vehicle you own, you must use the vehicle during the first year of purchase. If you rent a vehicle and choose the standard mileage method, you must use the rate for the entire rental period, including extensions. In order to qualify for a company vehicle, employees must complete a form and file a copy of their driver`s licence. Employees can only drive a company car if they have a valid driver`s license and a clean driver`s license for at least [X years]. Annual Leasing Assessment – Determine the fair value of the vehicle by multiplying the annual rental value by the percentage of miles driven for personal use. If you have not been assigned a company vehicle and you think you need it, contact HR.

A company vehicle directive or enterprise vehicle use agreement defines employees eligible for a vehicle in the company`s fleet. In addition, the qualification requirements for a company car, the basic rules that employees must follow for the use of company vehicles and disciplinary measures for the misuse of vehicles are presented.